Agenda Builder
Build professional meeting agendas in minutes. Drag-and-drop sections and items, assign file numbers, attach documents, and let AI write clear plain-language summaries — all in one place.
Built for how government works
Every feature of the Agenda Builder was designed around the real-world workflow of municipal clerks, city managers, and board administrators.
Drag & Drop Sections
Reorder sections and items with intuitive drag-and-drop. Group items under consent calendar, public hearings, action items, or any custom section your body requires.
File Numbers & Sponsors
Assign unique file numbers (e.g., "26-107"), link sponsors, set fiscal impact flags, and track legislation across meetings. Items carry their history forward automatically.
AI Summaries & Rewrite
Generate plain-language summaries of agenda items or rewrite descriptions for clarity with one click using Claude AI. Reduce jargon so the public can actually understand the agenda.
Agenda Templates
Save any agenda structure as a reusable template. Clone entire meeting frameworks for recurring bodies to save hours of manual setup each month.
PDF & HTML Export
Generate print-ready PDF agendas and responsive HTML versions for your public portal. Both formats respect your organization's structure, sections, and attached documents.
Review Workflow
Submit agendas for review before publishing. Editors approve, request changes, or reject items — with full comment threads that keep everyone accountable and nothing falling through the cracks.
Compliance built in
Every time you publish an agenda, CivicCA automatically runs a battery of Brown Act compliance checks so you catch problems before the public does.
California's Ralph M. Brown Act imposes strict requirements on public meeting agendas — from the 72-hour advance posting deadline to properly cited closed session items and adequate item descriptions. Violating these rules exposes your agency to legal challenges and public distrust. CivicCA runs compliance checks automatically so you never publish a non-compliant agenda by accident.
What gets checked on every publish
- 72-hour posting deadline — Verifies the agenda is published at least 72 hours before the meeting start time, per Gov. Code §54954.2.
- Closed session citations — AI-scans closed session items for required statutory authority citations (e.g., §54956.8 for real property negotiations).
- Item description adequacy — Flags vague or generic descriptions that may not give the public sufficient notice of what will be discussed.
- Public comment opportunity — Confirms a general public comment item is present, and that restricted committee types retain comment rights.
- Special meeting restrictions — Checks that special meeting agendas do not include prohibited salary or compensation items.
- Notice posting to your portal — Confirms the agenda is visible on your public CivicCA portal before the deadline expires.
Compliance results appear immediately after publishing. Each failed check includes the specific rule, the citation, and a plain-English explanation of how to correct it. Pass or fail, a timestamped compliance record is stored for every agenda — giving you an auditable trail if questions arise later.
From blank page to published agenda
The Agenda Builder fits into your existing process without forcing you to change how your staff works.
Set the date, time, location, and meeting type. CivicCA pre-populates member rosters from your configured legislative body.
Start from a saved template or build from scratch. Add sections, drag in items, assign file numbers, attach PDFs, and link sponsors — all without leaving the page.
Click "AI Summary" on any item to generate a plain-language summary, or "AI Rewrite" to improve clarity. Review and accept with one click.
Route the draft agenda through your internal approval workflow. Reviewers comment, request changes, or approve — directly in CivicCA.
One click publishes the agenda to your public portal, generates PDF and HTML exports, and triggers the full compliance check suite. Done.
Ready to build better agendas?
Join city clerks and board administrators who are saving hours every month with CivicCA's Agenda Builder. Start your 14-day trial today.