Meeting Minutes
Transform hours of minute-taking into minutes. CivicCA's AI generates a complete, properly formatted draft straight from your meeting transcript — with speaker attribution, motions, votes, and action items already woven in.
Everything you need to finalize minutes faster
From raw transcript to approved record — CivicCA handles the tedious parts so your clerk can focus on accuracy and judgment.
AI Draft Generation
Upload a transcript or recording and AI generates a complete minutes draft with proper formatting, section headers, and action items — ready for clerk review in seconds.
Speaker Attribution
Every statement is attributed to the correct speaker using AssemblyAI's speaker diarization. Review and adjust attributions before finalizing — no more guessing who said what.
Motion & Vote Inclusion
Motions, seconds, and vote results from the voting record are automatically woven into the minutes at the correct agenda item. Roll call votes appear exactly as recorded.
Rich Text Editor
Full-featured editor for refining AI drafts. Format text, add tables, insert headers, and make manual adjustments before submitting for approval.
PDF Export
Generate professionally formatted PDF minutes with your organization's header, proper pagination, and consistent styling — ready to post publicly or attach to the next agenda.
Approval Workflow
Submit minutes for board review and approval. Track draft, review, and approved statuses with a clear audit trail. Record the motion to approve minutes directly in the system.
From Recording to Record
Five steps from your meeting room to a finalized, approved set of minutes — most of the work is done automatically.
Use any audio or video recording of your meeting, or paste in an existing transcript. CivicCA accepts common audio and video formats as well as plain text.
AssemblyAI processes the audio asynchronously, identifying each speaker automatically. You can review and correct speaker labels before the draft is generated.
Claude reads the labeled transcript alongside your agenda to produce a structured, formal draft — complete with section headings, attributed statements, motion language, and a summary of votes.
The city clerk opens the draft in CivicCA's built-in editor, makes any corrections, adds clarifying language, and ensures the record accurately reflects what occurred at the meeting.
Minutes are submitted for board review, then formally approved via motion at the next meeting. The approval vote is recorded in CivicCA and the finalized minutes are published to the public portal.
Minutes in minutes, not hours
Stop spending your evening after every meeting manually writing minutes. Let AI handle the first draft so your clerk can focus on accuracy, not transcription.