AI & Transcription
Intelligent automation woven into every part of the meeting lifecycle — from agenda preparation to minutes generation. Powered by Claude AI and AssemblyAI.
Eight ways AI saves clerk hours
Every AI capability is available on every plan, at no extra cost. Human review is always in the loop before anything is published.
AI Agenda Summaries
Generate plain-language summaries of complex agenda items with one click. Helps the public and board members understand what’s being discussed before the meeting starts.
AI Description Rewrite
Rewrite technical or jargon-heavy item descriptions into clear, accessible language while preserving the legal meaning. Reduce calls from confused residents overnight.
AI Minutes Draft
Generate complete meeting minutes from a transcript. Speaker-attributed, properly formatted, with motions and votes included. What used to take hours takes minutes.
AI Vote Detection
Upload a transcript and AI identifies motions, seconds, and vote outcomes — automatically populating vote records for clerk review. No more manual transcribing of roll calls.
Meeting Transcription
Upload audio or video and AssemblyAI transcribes with automatic speaker diarization. Review and correct speaker labels before use. Supports recordings up to several hours.
AI Video Indexing
AI analyzes meeting video captions to create timestamped markers for each agenda item, making it easy for the public to jump directly to any discussion without scrubbing.
AI Compliance Checks
AI evaluates agenda items for Brown Act compliance — checking description adequacy, closed session citations, and notice requirements. Flags issues before the agenda goes public.
AI Chat
Ask questions about your meeting data in natural language. “What items were tabled in the last 3 meetings?” — AI searches your records and answers in seconds.
How it works under the hood
Built on best-in-class models with a human-review-first philosophy. AI assists your team — it never acts on your behalf without approval.
Two best-in-class AI providers
Claude AI (Anthropic) handles all text intelligence — agenda summaries, description rewrites, minutes drafts, vote detection, compliance analysis, and chat. Claude is purpose-built for nuanced document understanding and is widely regarded as the safest large language model available for sensitive government use cases.
AssemblyAI handles audio and video transcription with automatic speaker diarization. It identifies distinct speakers and labels their turns in the transcript, giving the AI minutes drafter the speaker attribution it needs to produce properly attributed records.
Human review is always in the loop
No AI output is ever published automatically. Every summary, rewrite, minutes draft, or compliance finding is surfaced to a staff member for review and approval before it touches your public portal. AI is a first-draft accelerator, not a decision-maker.
Auditable by design
Every AI action is logged in CivicCA’s audit trail — what was generated, who requested it, and what changes were made before approval. If a compliance auditor or records request ever asks what AI touched, you have a complete, timestamped answer.
Included on every plan
AI features are not a premium add-on. Every CivicCA plan — Community, Professional, and Government — includes the full suite of AI capabilities at no extra cost. There are no per-generation usage fees and no hidden AI tiers.
Summaries, rewrites, minutes drafts, vote detection, compliance analysis, and natural-language chat.
Speaker-diarized transcription and AI video indexing with per-agenda-item timestamps.
Intelligence built in, not bolted on
Every AI feature is included from day one, on every plan. No setup fees, no per-generation costs, no surprise upgrades. Just faster, smarter meetings.