Your hybrid meeting, run on Zoom.
Wired into the record — and SB 707.
SB 707’s §54953.4 requires eligible bodies to offer two-way audiovisual access to the public starting July 1, 2026. CivicCA runs that on Zoom without a second system. Schedule the meeting in CivicCA and the Zoom meeting is created automatically — join link, telephone dial-in, cloud recording, and live transcription all configured. The remote roster and member bases are logged on the record, and when the meeting ends, Zoom’s recording and speaker-labeled transcript flow straight back into the meeting where they become minutes, indexed video, and evidence.
From scheduled to in the record.
Most agencies bolt Zoom on the side — someone schedules a meeting in the Zoom app, pastes the link into the agenda by hand, and downloads the recording afterward if anyone remembers. CivicCA closes that loop. The Zoom meeting is part of the CivicCA meeting, so every step happens once, in one place, and stays in sync.
Create on save
Mark a meeting as a teleconference and CivicCA creates the scheduled Zoom meeting for you — topic, start time, duration, and timezone pulled straight from the agenda. Change the date later and the Zoom meeting is updated; cancel it and the Zoom meeting is removed.
Configured for public access
Every Zoom meeting is created with the right defaults for an open public meeting: no Zoom login required, no registration, waiting room off, attendees muted on entry, host video on, cloud recording on, and VoIP plus telephone dial-in for residents without a computer.
Posted & run
The join link and Zoom’s global dial-in numbers publish to the agenda and public portal, so the teleconference is posted before the meeting. During the meeting the dais tracks who’s remote; on adjournment CivicCA ends the live Zoom meeting.
Captured to the record
When Zoom finishes the cloud recording, a webhook tells CivicCA. The recording and Zoom’s own speaker-labeled transcript are pulled in automatically — ready to become minutes, indexed video, and per-meeting SB 707 evidence.
Everything you do with Zoom, without leaving CivicCA.
Creating meetings, watching participants, pulling transcripts, keeping recordings — the things clerks normally juggle across the Zoom web portal, the agenda, and a shared drive. Here they’re one connected feature, scoped to your agency with encrypted credentials.
Create & manage meetings
Schedule once in CivicCA and the Zoom meeting tracks it for the whole lifecycle — no second calendar, no stale links.
- Auto-create the scheduled Zoom meeting from the agenda
- Date or time change syncs to Zoom automatically
- Cancelling the meeting deletes the Zoom meeting
- Adjourning the dais ends the live Zoom session
Remote access & participants
Two-way audiovisual for the public, plus phone dial-in for residents without a computer — and a record of who attended remotely.
- Public joins with no Zoom account and no registration
- Zoom’s global telephone dial-in numbers posted with the agenda
- Remote board members shown on the chamber display with their legal basis
- Observer roster logged on the record for the minutes
Recordings, pulled in for you
No more “did someone download the recording?” Zoom tells CivicCA the moment the cloud recording is ready.
- Cloud recording enabled on every meeting by default
- A recording.completed webhook triggers import — no manual step
- Recording stored alongside the meeting it belongs to
- Feeds the indexed video archive and public portal
Transcripts, speaker by speaker
Live captions run during the meeting; afterward Zoom’s own transcript is parsed and attached — no re-transcribing the audio.
- Auto live captions + transcription turned on at creation
- Zoom’s WebVTT transcript imported with speaker labels
- Becomes the source for AI-drafted minutes
- Powers searchable, timestamped video chapters
The Zoom side of SB 707.
A hybrid meeting isn’t just “turn on Zoom.” SB 707 and the Brown Act attach specific obligations to remote participation — posting, disclosure, an observable record. CivicCA wires each one to the Zoom integration so it happens by default, not by memory.
Connect once. Runs every meeting after.
CivicCA connects to your own Zoom account with a server-to-server app, so meetings are created under your agency — your branding, your retention, your recordings. Credentials are stored encrypted and scoped to your tenant. After the one-time connect, every teleconference meeting just works.
Hybrid meetings, handled. Compliant on capture.
Run the public meeting on Zoom, keep the record in CivicCA. If your body hits the SB 707 §54953.4 thresholds, two-way audiovisual access is mandatory July 1, 2026 — and this is how you deliver it without a second platform.